CATERING PROPOSAL AND QUOTE

Replace all bracketed fields before sending. This editable worksheet does not replace your catering agreement or your business's policies.

Restaurant: [Name]
Contact: [Name, phone and email]
Quote number / version: [Reference]
Issued: [Date]
Valid until: [Date and time]

CUSTOMER AND EVENT
Customer / company: [Name]
Approving contact: [Name and contact details]
Event date: [Date]
Food arrival window: [Time]
Delivery address and access: [Address, reception, parking and access instructions]
On-site contact: [Name and phone]
Headcount: [Number]
Final headcount deadline: [Date and time]

MENU AND SCOPE
Packages and portions: [Describe]
Confirmed dietary arrangements: [Describe only what your kitchen can support]
Beverages, utensils and setup included: [Describe]
Not included: [Describe]

ITEMIZED QUOTE
Item                         Quantity    Unit price    Line total
[Package]                    [ ]         [ ]           [ ]
[Add-on]                     [ ]         [ ]           [ ]
Food subtotal:                                         [ ]
Delivery:                                              [ ]
Other disclosed required charges:                      [ ]
Discount, if applicable:                               [ ]
Taxable amount and applicable tax:                     [ ]
TOTAL:                                                 [ ]

Verify arithmetic and the applicable tax treatment. Do not treat an optional tip as a required charge.

CONFIRMATION AND PAYMENT
Accept by: [Date and time]
How to accept: [Action / link / contact]
Payment or deposit required: [Actual policy and amount]
Balance due: [Amount and deadline]
The order is booked when: [Your actual confirmation process]
Changes and cancellation: [Deadlines and applicable terms]
Agreement / terms to review: [Link or attachment]

CUSTOMER CONFIRMATION
Please review the menu, quantity, delivery details, total and applicable terms before accepting.
Customer acceptance reference and date: [Complete after acceptance]
Restaurant confirmation reference and date: [Complete when booked]

Restaurant owner resource from FlashCater:
https://www.flashcater.com/blog/catering-proposal-quote-template
Free catering audit: https://www.flashcater.com/#cta